Robotic Process Automation Tutorial: A Complete Beginner Guide to RPA Tools

By improving production, output quality, and even customer service, RPA may help organizations gain a competitive advantage. The RPA automation software helps in avoiding tedious and repetitive tasks, which leads to increased employee satisfaction and lower turnover.

The major purpose of the robotics process automation process is to replace humans with a virtual workforce to undertake repetitive and dull clerical tasks. 

What are RPA Tools?

Take a look at the following scenario in a normal business.

Figure 1. Source – RPA Tools Tutorial

Robotic Process Automation Tutorial: A Complete Beginner Guide to RPA Tools

The business climate is constantly shifting. To expand and stay relevant, a company must constantly evolve its product, sales, marketing, and other processes.

To manage its operations, a typical company employs several disparate IT platforms. Due to financial, schedule, and implementation difficulty constraints, many IT systems are not modified regularly as business processes evolve. As a result, the business process does not correspond to the IT system’s technical process.

RPA Tools Tutorial

A corporation can use RPA to employ virtual personnel who look and act like real workers. A change in a few lines of software code is always faster and less expensive than retraining hundreds of personnel in the event of a process change.

Robotic Process Automation Tutorial: A Complete Beginner Guide to RPA Tools

Here are some of the uses of RPA:

  1. A human can work for an average of 8 hours every day, whereas robots can operate nonstop for 24 hours.
  2. Human productivity is 60 percent with few faults, whereas robot productivity is 100 percent with no errors.
  3. When compared to a human, robots are far better at multitasking.

Take a look at the Invoice Processing Business Process sample in this RPA tutorial.

DescriptionCan be Automated via RPA?
Opening the invoice email and printYes

Scanning of the barcodeManual

Entering the PO for retrieving invoicesYes

Produce the work in a software system of legacyYes

Check if the supplier name is correct or not?Yes

Key amount, data and the invoiceYes

Matching the Invoice and the POYes

The Stages of the RPA Tools

There are mainly four stages of the RPA tools. 

Robotic Process Automation Tutorial: A Complete Beginner Guide to RPA Tools
  1. Planning

Identify the processes that you wish to automate in this phase.

  1. Development

During this phase, you begin developing automation workflows according to the agreed-upon plan. The implementation is quick because it is wizard-driven.

  1. Testing

In this stage, the people conduct the testing cycles of RPA for in-scope automation. People undertake it for identification or correction of the faults. 

  1. Support and Upkeep

Follow general maintenance rules with business and IT support teams, including roles and responsibilities.


SmartOSC DX assists in installing and maintaining one of the most reliable and efficient RPA tools. If you want to improve the functionality of your organizations, contact us right now to receive free consultation of the world-class products and services!

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