Robotization of invoice processing with UiPath

Would you believe that there is a robot designed to automate the processing of invoices? According to numerous studies, invoice processing represents a significant bottleneck in many business workflows. UiPath offers a solution that can save your company time and money. In this blog post, we will explore the benefits of UiPath invoice processing and provide you with an overview of the steps required to get started with UiPath. Let’s get started!

Difficulties of invoice processing without RPA Automation

Robotization of invoice processing with UiPath

Invoices can be in paper receipt, PDF, image, or any email. The invoice is normally scanned or manually entered into the NetSuite system. After that, the data will be entered for the correct accounts and cost centers on projects.

When it comes to invoicing processing, manual data entry is often the most time-consuming and error-prone part of the process. This can lead to delays in payments, missed deadlines, and disgruntled suppliers. In addition, manual data entry is also susceptible to human error, which can result in inaccuracies and mistakes.

How UiPath invoice processing works

Robotization of invoice processing with UiPath

UiPath automates the process of receiving, parsing, and validating invoices from suppliers. It then routes them for approval or exception handling. Once approved, the system generates payments automatically. Finally, it archives all the data for easy retrieval and auditing. This solution can be deployed on-premises or in the cloud.

The solution starts with the capture of invoices from various sources. UiPath’s intelligent document processing capabilities extract data from unstructured formats such as PDFs, images, and emails. The system validates this data against predefined rules and workflows. For example, it can check if the supplier is on the approved list, the invoice date is correct, and the items match the purchase order.

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If there are any errors, the system flags them for manual intervention. Otherwise, it routes the invoices for approval based on the value of the purchase. Once approved, UiPath can generate payments automatically according to the payment terms. It also archives all relevant data for easy retrieval and auditing. This solution can be deployed on-premises or in the cloud.

Robotization of invoice processing with UiPath

Steps of UiPath invoice processing

In order to automate the invoice process with UiPath, there are a few steps that need to be followed. 

  • First, a vendor sends an invoice via email. 
  • Next, UiPath will read all unread messages and store attachments/ invoices in the local system. 
  • Then, UiPath helps develop workflows to automate the vendors’ invoices. 
  • Once the information from the invoices is collected, the info will be stored in variables and UiPath will automatically log into the target system (NetSuite) where the information will be copied to the target application (NetSuite). 
  • Once the data is successfully imported into the target system (NetSuite), the invoices will be moved to a “proceed” folder in the local system. 
  • Finally, the data will be saved and the application closed.

Final thoughts,

Invoice processing is a tedious and time-consuming task that can now be handled by robots. UiPath has made this process easier for businesses of all sizes with their robotization platform. By automating the invoice processing workflow, you can save your company time and money. If you are interested in learning more about how UiPath invoice processing works or would like to get started using this technology, please share this article with your colleagues and friends. Contact SmartOSC for advice on RPA service.

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